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WITHDRAWAL POLICIES
 Not Returning for Classes for the next (following) Term
Withdrawal From All Classes For The Current Term
Problems with a Previous Term Withdrawal
Refund Policy
Re-Enrollment After Withdrawal
Permanent Departure from the University
If you are considering an academic withdrawal from the current term, please discuss your situation with your academic advisor, a professor, your Resident Faculty Leader if you live in a residence hall, a financial aid counselor, or other WVU staff members to consider all of your options. We have a university of professionals available to assist you in understanding all of your options. Regan Bruni, the Coordinator for Student Affairs Retention, can also be contacted at 304-293-5811. Our goal is to help you succeed and graduate from WVU.
If you do not need to withdrawal from all classes and only need to drop a class or two, please see our policy on Dropping a Class.
Not Returning for Classes for the next (following) Term [Before classes start]
If you are not returning to the University for a particular term, you may withdraw from the term without being charged. The withdrawal must be done before the first day of regular classes for that term. Please call 304-293-2121 and ask to speak to the Registration unit. Inform the representative you will be unable to attend for the upcoming, or appropriate, term and they will make the necessary adjustments. No charges will be incurred for the term you withdraw from, if this is done before the first day of classes. Withdrawal from a term cannot be done through the STAR system.
Note: This can only be done prior to the first day of classes for the term. If classes have started, then you will have to follow the withdrawal procedures for the given term.
Withdrawal From All Classes For The Current Term (Summer ONLY)
To withdraw from your Fall 2008 classes, please click here.
When you withdraw from your classes, you will not receive any grade or credit for those classes, and your GPA is not affected. You will receive a “W” for each withdrawn class on your transcript. Your hours attempted will include the classes you withdrew from.
The last day to withdraw from all classes for the Summer 2008 term is Wednesday August 6th. To withdraw from the Summer term, please go to the Office of Admissions and Records to complete the required forms. The Office of Admissions and Records is located behind Colson Hall on the Downtown Campus.
SPECIAL NOTE: If you are enrolled in a Summer term course that meets for only a part of the term (as a six or nine week course), then you must withdraw from the course before the last day the class meets.
If you are unable to visit the Office of Admissions and Records, then please send, or fax, your request to withdraw. Include your full name, student identification number, reason for your withdrawal, address, telephone number, and signature to the following address:
ATTN: Kenton Colvin Assistant Director or
Adele Siba, Assistant Director
Office of Admissions and Records
West Virginia University
PO Box 6009
Morgantown, WV 26506
or fax your letter to (304) 293-3080
You may also make a withdrawal request by e-mail from your MIX Account only. Please include all of the details described above and send your withdrawal request to BOTH Adele Siba and Kenton Colvin. When sending your WVU student ID number via email, please use only the LAST four digits of the WVU student ID number.
Adele Siba: Adele.Siba@mail.wvu.edu
Kenton Colvin: Kenton.Colvin@mail.wvu.edu
If the student lives in university residential housing, they should vacate housing and turn in keys via the proper procedure. Check with the main desk of your residential hall, or call housing at 304-293-2811 for procedural details.
If the student has financial aid, they should investigate the impact of the withdrawal with the Financial Aid office. Stop by the Financial Aid office on the second floor of the Mountainlair, or call 304-293-5242.
It is your responsibility to ensure all of your University bills are paid and all required forms are received and processed. Your withdrawal becomes official only after your withdrawal request is received and processed by the Office of Admissions and Records. A withdrawal from all classes constitutes withdrawal from the University for the current term only.
MILITARY NOTE: Any withdrawal due to Military call up a student must hand deliver, mail, or fax, a copy of the Military activation (deployment) papers to the Office of Admissions and Records. For additional information relative to Military withdrawals, or if a student is being deployed after the 5th week of a 6-week part-of-term or the 9th week of the regular 12 week term and wants to keep their grades, please go to www.wvu.edu/~acadaff/academic.htm.
After a mililtary withdrawal for deployment the undergraduate student will need to reapply to WVU in order to return.
| IMPORTANT NOTICE: |
To Financial Aid recipients who withdraw from ALL classes before a certain safe date,
or who receive all failing grades (F's). |
If you receive federal financial aid and are withdrawing from all classes before a certain safe date, you may be required to repay a portion of your financial aid.
You must repay this amount in full to the college within 45 days or make satisfactory arrangements with the U.S. Department of Education. You will lose further eligibility for ALL federal aid at any college until the debt is paid in full.
You may also owe a balance on tuition charges to West Virginia University because of the reduction in previously approved financial aid. These tuition charges must be paid before a student is permitted to register for future coursework at the University.
PLEASE NOTE: Students receiving all failing grades (F's) and incomplete grades (I's) for a semester will notice a similar impact on financial aid eligibility.
SPECIAL NOTE: You need to contact the Financial Aid Office for detail on the Safe Date for any withdrawal for the Summer term.
Please consult with the Financial Aid office for more details. |
Problems with a Previous Term Withdrawal: If you have questions or problems with a previous term withdrawal, please contact Admissions and Records at 304-293-2124 and ask to speak with either Kenton Colvin, Assistant Director (EXT 1515) or Adele Siba, Assistant Director (EXT 1517).
Refund policy for the Summer Term (full – term courses ONLY):
| Refund Period |
Percentage Refund |
| Day 1 thru 4 (May 19 – May 22) |
90% |
| Day 5 thru 8 (May 23 - May 29) |
70% |
| Day 9 thru 12 (May 30 - June 4) |
50% |
| After the 12th Day (June 5 and later) |
NO REFUND |
Note: Refund amounts for arranged and other special courses will be determined at time of withdrawal. Course registration resulting in different lengths of courses may alter refund schedule and amount.
SPECIAL NOTE: If you are enrolled in a Summer term course that meets for only a part of the term (as a six or nine week course), then the refund schedule will not follow these dates. You need to contact the Office of Admissions and Records for detail on the refund periods for the Summer part of term course you are enrolled.
Re-Enrollment After Withdrawal
After you withdraw from WVU in two consecutive semesters (excluding summer sessions), you may not register for further work without approval of the dean of the college or school in which you want to register and subject to conditions set by that dean.
Permanent Departure from the University
A student must withdraw from all classes for the current term using the procedure outlined above. Enrollment for all future terms should also be cancelled, if the student is not returning. Please call Admissions & Records at 304-293-2121 and ask to speak to the Registration unit. Inform the representative you will not be attending future terms and they will make the necessary adjustments. Withdrawal from a term cannot be done through the STAR system.
NOTE: If you do not intend to continue your education at WVU, and you ARE NOT enrolled in any classes, the withdrawal process is not necessary. A withdrawal can ONLY be done during the current term you are enrolled.
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